A house in multiple occupation (HMO) is a property rented out by at least 3 people who are not from 1 'household' (for example a family) but share facilities like the bathroom and kitchen. It's sometimes called a 'house share'.
There are two methods for completing HMO reports using InventoryBase:
- Create multiple properties for each room
- Create multiple inspections for one property
Method One - Multiple properties for each room
This method is probably the easiest way to conduct HMO reports using InventoryBase, especially if each occupant is checking in and out on different days.
Create each room and the communal area as different properties. Click here
to read our guide on how to add a new property to your account.
Treat each room as though it was a separate property, and conduct the reports as usual using InventoryBase.
If you need to pull data from one report to another, follow this guide here.
Method Two - Multiple inspections for one property
This method is slightly less easy than the previous one, however, you may find this more suitable for your needs, especially if you have reached your property allowance. You can also copy across data including photos, from one report to the other using this method.
Firstly, create the property into your InventoryBase account. You will then need to create a Standalone Inspection for each room. By selecting the Standalone Inspection report type, this will enable you to have different reports open for the same property without interfering with one another. Read more about inspection types here.
Rename the report title to the specific room you are creating the report for, this will save confusion for the check out.
Conduct the report as usual and repeat for each room.
To create a Check Out for a room, navigate to the property in question and select Add New Inspection. Choose Check Out from the Report Type dropdown menu and make sure the you select the correct room to pull the data from, you will have to manually select this from the Template dropdown menu. Click Load from Inspection.
A pop up will then appear for you to choose which inspection the Check Out will pull from. You will be able to tell which report is which from the room number you previously input in the Report Title.
Input the rest of the check out information and select Save and Continue.
Complete the Check Out report as usual. Repeat this step each time you need to do a Check Out report against a room, selecting the correct room accordingly.