These Advent 2025 releases delivers a major upgrade to the Report Editor, one of the most widely used features across Inventory Base.
The improvements provide clearer structure, faster workflows, and greater control — especially for Pro accounts that need strict consistency and quality standards.
These enhancements address key customer needs, including:
Reducing repetitive editing
Improving data clarity for clients
Ensuring inspectors capture mandatory information
Strengthening template control for multi-user organisations
Reducing errors and accidental changes during onsite inspections
Enhancements Available on ALL Plans
A new field that allows inspectors to apply a status or prompt to each section, improving clarity and consistency across reports.
Benefits & Use Cases
Highlights the condition of each area (e.g., OK, Needs Attention, Not Accessible, Urgent)
Helps clients and contractors interpret priorities quickly
Increases standardisation across high-volume inspection teams
Strengthens compliance and maintenance decision-making
A dedicated summary field displayed at the top of each section for quick, high-level insights.
Benefits & Use Cases
Provides a clear overview before diving into item-level detail
Works seamlessly with BaseAI, allowing inspectors to dictate notes and auto-generate polished summaries
Helps managers quickly understand key findings during review
Ideal for long or complex inspections where structure is crucial
The text formatting toolbar now includes Underline, alongside Bold and Italic.
Benefits & Use Cases
Emphasise key safety issues, maintenance concerns, access notes or warnings
Improves report clarity and professionalism
Supports consistent formatting standards across multi-user teams
Available for Pro ONLY
Lock Sections
Allows template creators to fully lock the structure of a section.
Locked sections cannot have their names, items, or layout edited during report completion.
Why this matters:
Prevents accidental changes during inspections.
Ensures contractors or new team members follow exact template rules.
Eliminates inconsistencies across multiple inspectors or branches.
Guarantees report structure remains aligned with internal or client requirements.
Ideal for organisations needing strict compliance, auditing, or ISO-aligned processes.
Allows Pro users to decide whether a section appears on the final PDF or Web Report.
Why This Matters
Keep internal notes, scratch sections, or draft findings hidden
Useful for walkthrough inspections, training, or internal QA workflows
Helps teams design templates that support internal processes without cluttering client-facing reports
Allows template designers to mark specific fields as mandatory when completing the report.
Why this matters:
Prevents inspectors from missing critical details.
Ensures every report meets internal quality standards.
Reduces follow-up work and incomplete reports.
Supports compliance workflows (e.g., mandatory smoke alarm check, meter reading, photos).
Guarantees consistent data capture across multi-branch teams.