Inventory Base offers an optional Transcription module that allows you to send your dictated audio files directly to our in-house typing team. Your audio is professionally transcribed and returned to you fully typed within the Report Editor — ready for review, editing, and sign-off.
Enabling Transcription
To activate the Transcription Service:
Click Settings from the top menu bar.
Select the Transcription tab.
Toggle Transcription ON.
Turnaround Times
Option | Return Time | Details |
Same Day | 6–12 hours from submission | Returned by evening if submitted in the morning, or by the next morning if submitted in the evening. |
Next Day | 24 hours from submission | Returned within approximately 24 hours of submitting the report. |
3 Days | 48 hours from submission | Returned within approximately 48 hours of submitting the report. |
⚠️ Please Note: Turnaround times are estimates and may vary depending on overall transcription volume.
Submitting an Inspection for Transcription
When creating a new inspection:
On Step 2 of the Add Inspection page, choose whether to send the report to:
The Inventory Base Transcription Service, or
Your own assigned Typist
ℹ️ If you don’t select a typist during setup, you can assign one later.
Assigning or Changing a Typist
To assign or update a typist:
Open the inspection.
Go to the Inspection Info screen.
Click the cog icon next to Typist: Unassigned.
Select your preferred typist from the pop-up window.
Workflow & Notifications
Once you mark the inspection as Complete with a typist assigned:
The inspection moves to the Processing stage.
The transcription team types your report.
The inspection then progresses to Review once completed.
You’ll be notified via:
Your Dashboard
Email notification
Reviewing & Finalising the Report
When the inspection reaches Review, you can:
Edit or amend text
Upload or rearrange photos
Make final adjustments
Complete and share the report
If further amendments are required after review, you can select Re-submit for Processing and provide feedback for the transcription team.
Billing & Charges
Transcription is billed per audio minute, based on your selected turnaround time.
Charges accumulate daily.
Fees are grouped monthly (up to 30 days since your last billing cycle).
To view your transcription charges:
Click Settings.
Open the Transcription tab.
Review your accumulated monthly fees.
Transcription rates start from £0.35 per audio minute.
Transcription Pricing
Pricing depends on the format submitted (Audio or PDF) and the turnaround time selected.
📄 Transcription from PDF
Turnaround Time | Price (Up to 40 Pages) | Additional Pages (Over 40) |
48 Hours | £5.00 | 5p per page |
24 Hours | £7.50 | 7.5p per page |
6–12 Hours | £10.00 | 10p per page |
✔ Flat rate applies up to 40 pages.
✔ Additional pages are charged at the stated per-page rate.
🎙 Transcription from Audio
Pricing is based on the total audio minutes transcribed and the turnaround time selected.
Turnaround Time | Cost Per Audio Minute |
Low Priority / 72 Hours | 35p per minute |
Next Day / 24 Hours | 45p per minute |
Same Day / 6–12 Hours | 60p per minute |
ℹ️ We charge a flat rate on the total audio minutes transcribed.
For example:
A 20-minute dictation at the 72-hour turnaround would cost £7.00 to return a fully typed report.